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Ashland Youth Ball Association - AYBA

Ashland Youth Ball Association - AYBA

News Detail


Jan, 2019

Volunteer Policy



As most of you are aware, AYBA registration fees are used to pay for uniforms, equipment, insurance, umpires, league fees and other items that are required for our youth to participate in softball and baseball. To manage the other myriad tasks that it takes to operate our programs every summer, AYBA has always relied upon volunteer help from parents and other community members. These volunteers coach our teams, staff the concession stand, help prepare our fields for play, etc.

In years past, the AYBA has sought to impose a requirement of 8 hours of volunteer help from the parents of each participating child in order to ensure that the volunteer work is shared among all and not shouldered by a few. Those parents who chose not to perform any volunteer work were charged a $100 fee at the end of each season. Again, the purpose of these requirements was to encourage all to volunteer some time in making our operations possible each year.

Over the past several years, we have observed two trends. First, fewer of our parents are willing to volunteer their time. Second, it has become difficult to collect the volunteer fee at the end of each season from those who chose not to volunteer.

This has resulted in much of the work being done by a smaller and smaller group of dedicated parents and other community members. They are becoming overburdened.

After much discussion, the AYBA Board of Directors has enacted a shift in the way our volunteer fee is administered. Rather than attempting to collect the fee at the end of each season from those who do not volunteer, in 2019 AYBA began collecting an $80 Good Faith Deposit with each registration prior to the season through our online registration system.  This deposit is per family not for each individual player.

For those volunteers that do complete the required 8 hours of volunteer time, the AYBA will refund the $80 Good Faith Deposit. For those who do not volunteer, we will utilize the Good Faith Deposit funds to pay for individuals to perform the work that is needed.

This policy worked well in 2019 and will be continued in 2020.

If this new policy creates a significant financial hardship, please contact any AYBA Board of Directors members to discuss your situation. We intend to continue our policy of making our program open to any player who wishes to play, and will work with you on alternative financial arrangements if necessary.

Please feel free to contact any of your Board of Directors members if you have questions or concerns regarding this change in policy.



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